Vaga na MENTOR Initiative: Assistente de Programa

Título da função

Assistente de Programa

Local de trabalho

Cabo Delgado – a determinar

Reporta a

Oficial de Programa

Tipo de contrato

Tempo inteiro, a termo certo

1. Apoio à Implementação das Actividades

• Apoiar a preparação e a execução das actividades de campo, de acordo com os planos semanais definidos pelo/a Oficial de Programa.
• Ajudar a organizar reuniões comunitárias, formações, distribuições e sessões de promoção da higiene, incluindo participantes, locais e materiais.
• Acompanhar as equipas de campo durante as actividades e ajudar a garantir que são realizadas de acordo com o plano e as normas da MENTOR.
• Apoiar a mobilização comunitária e a divulgação de mensagens IEC/BCC.
• Informar o/a Oficial de Programa sobre quaisquer problemas observados no terreno.

2. Recolha de Dados e Documentação

• Recolher dados no terreno utilizando as ferramentas acordadas (formulários em papel ou dispositivos móveis) e verificar que estão completos e correctos.
• Introduzir e organizar os dados e submetê-los atempadamente ao/à Oficial de Programa e à equipa de M&A.
• Manter completos e bem arquivados as listas de presença, as listas de distribuição, as fotografias e outros documentos de suporte.
• Ajudar na elaboração de relatórios e resumos de actividades.

3. Apoio Logístico e Administrativo

• Ajudar a preparar os pedidos logísticos e acompanhar a entrega de materiais e insumos nos locais de actividade.
• Ajudar a controlar os materiais utilizados no terreno e reportar os movimentos de stock.
• Apoiar a preparação dos documentos administrativos e financeiros das actividades de campo (por exemplo, listas de ajudas de custo e recibos), de acordo com os procedimentos da MENTOR.
• Apoiar a organização de reuniões e visitas de campo.

4. Comunicação e Relação com a Comunidade

• Manter boas relações com os líderes comunitários, os comités comunitários e as autoridades locais nas áreas de intervenção.
• Ajudar a partilhar informação sobre as actividades do projecto com as comunidades e a recolher as suas opiniões, incluindo através dos mecanismos de feedback comunitário.
• Apoiar a tradução e a interpretação para as línguas locais, quando necessário.

5. Segurança e Conduta

• Cumprir sempre as regras e os procedimentos de segurança da MENTOR.
• Reportar imediatamente ao/à Oficial de Programa qualquer incidente ou preocupação de segurança.
• Respeitar o Código de Conduta da MENTOR e as políticas de salvaguarda/PSEAH, e reportar quaisquer preocupações de acordo com os procedimentos.

6. Outros

• Realizar quaisquer outras tarefas atribuídas pelo/a Oficial de Programa ou pelo/a Gestor/a de Projecto.

The Programme Assistant (PA) supports the Programme Officer and the project team in the day-to-day implementation of The MENTOR Initiative’s activities in Mozambique, providing practical support with activity preparation, data collection, documentation and logistical and administrative follow-up.

Reporting to the Programme Officer, the PA works in the field alongside teams and communities, helping to ensure that WASH, vector control and prevention activities run as planned.

The PA helps ensure that activities are well documented, supporting records are complete and field information reaches the project team on time.

1. Support to Activity Implementation

• Support the preparation and running of field activities, in line with the weekly plans set by the Programme Officer.
• Help organise community meetings, trainings, distributions and hygiene promotion sessions, including participants, venues and materials.
• Accompany field teams during activities and help ensure they are carried out according to plan and MENTOR standards.
• Support community mobilisation and the dissemination of IEC/BCC messages.
• Inform the Programme Officer of any problems observed in the field.

2. Data Collection and Documentation

• Collect field data using the agreed tools (paper forms or mobile devices) and check that they are complete and accurate.
• Enter and organise data and submit them on time to the Programme Officer and the M&E team.
• Keep attendance lists, distribution lists, photos and other supporting documents complete and well filed.
• Help prepare activity reports and summaries.

3. Logistics and Administrative Support

• Help prepare logistics requests and follow up on the delivery of materials and supplies to activity sites.
• Help keep track of materials used in the field and report on stock movements.
• Support the preparation of administrative and financial documents for field activities (e.g., per diem lists and receipts), in line with MENTOR procedures.
• Support the organisation of meetings and field visits.

4. Communication and Community Relations

• Maintain good relations with community leaders, community committees and local authorities in the areas of intervention.
• Help share information about project activities with communities and collect their feedback, including through the community feedback mechanisms.
• Support translation and interpretation into local languages when needed.

5. Security and Conduct

• Follow MENTOR security rules and procedures at all times.
• Report any security incident or concern immediately to the Programme Officer.
• Respect the MENTOR Code of Conduct and safeguarding/PSEAH policies, and report any concerns in line with procedures.

6. Other

• Undertake any other duties assigned by the Programme Officer or the Project Manager.

Requirements

• Completed secondary education (grade 12); technical or higher education in public health, social sciences, WASH or a related field is an advantage
• At least 1 year of experience in community-based projects, preferably with an NGO or in WASH/health
• Experience in data collection and in organising community activities
• Basic computer skills (Word, Excel); experience with mobile data collection is an advantage
• Good communication and interpersonal skills, and ability to work with communities
• Knowledge of the local languages spoken in the areas of intervention is an advantage
• Fluency in English (Desirable) and Portuguese (Compulsory)

The MENTOR Initiative is an equal opportunity employer and values diversity in the organisation. We ensure the constant non-discrimination throughout the recruitment process.

The MENTOR Initiative is committed to promoting diversity and gender equality and strongly encourages candidates from under-represented backgrounds to apply.

The MENTOR Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud.

The MENTOR Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.

Zero-Tolerance Policy

The MENTOR Initiative applies a zero-tolerance approach to sexual exploitation, abuse, and harassment (PSEAH), as well as fraud and unethical behavior. Background checks with previous employers regarding adherence to international codes of conduct will be conducted prior to appointment.