Vaga na MENTOR Initiative: Oficial de Programa

Título da função

Oficial de Programa

Local de trabalho

Cabo Delgado – a determinar

Reporta a

Gestor/a de Projecto

Tipo de contrato

Tempo inteiro, a termo certo

1. Implementação das Actividades

• Planificar, organizar e supervisionar a implementação das actividades do projecto nos distritos atribuídos, de acordo com os planos operacionais acordados com o/a Gestor/a de Projecto.
• Elaborar planos semanais de actividades e garantir que as equipas, os materiais e os meios de transporte estão disponíveis antes do início das actividades.
• Em colaboração com o/a Especialista WASH e seguindo a sua orientação técnica, acompanhar e supervisionar a qualidade das actividades WASH no terreno, incluindo obras, distribuições e sessões de promoção da higiene.
• Em colaboração com os/as restantes especialistas técnicos/as, supervisionar as actividades de controlo vectorial e de prevenção, assegurando o cumprimento dos protocolos e das normas técnicas.
• Organizar e apoiar as actividades de mobilização comunitária e IEC/BCC, garantindo a participação da comunidade.
• Identificar problemas e lacunas na implementação, propor soluções ao/à Gestor/a de Projecto e acompanhar a aplicação das medidas correctivas.
• Apoiar, quando necessário, avaliações de necessidades e de novas áreas de intervenção.

2. Monitoria, Dados e Relatórios

• Garantir que os dados de campo são recolhidos, verificados e submetidos atempadamente, utilizando as ferramentas acordadas, em coordenação com a equipa de M&A.
• Realizar visitas regulares de supervisão e monitoria aos locais de actividade.
• Elaborar relatórios semanais e mensais de actividades para o/a Gestor/a de Projecto, destacando o progresso, os desafios e as lições aprendidas.
• Manter completos e bem arquivados os registos de actividades, as listas de presença, as listas de distribuição e outros documentos de suporte.
• Contribuir com informação do terreno para os relatórios de progresso e as propostas.

3. Supervisão da Equipa

• Supervisionar os/as supervisores/as, os/as mobilizadores/as comunitários/as e o restante pessoal de campo sob a sua responsabilidade, e organizar o seu trabalho diário.
• Identificar necessidades de formação e apoiar a formação do pessoal de campo e dos/as voluntários/as comunitários/as.
• Contribuir para as avaliações de desempenho do pessoal que supervisiona.
• Garantir que os membros da equipa respeitam o Código de Conduta da MENTOR e as políticas de salvaguarda/PSEAH, e reportar quaisquer preocupações de acordo com os procedimentos.

4. Apoio Logístico, Financeiro e Administrativo

• Preparar e submeter atempadamente os pedidos logísticos (materiais, insumos, viaturas), em coordenação com a equipa de logística.
• Garantir que os materiais e equipamentos utilizados no terreno são manuseados, armazenados e controlados adequadamente.
• Cumprir os procedimentos financeiros e administrativos da MENTOR para as despesas de campo, incluindo adiantamentos, ajudas de custo e documentos de suporte.
• Apoiar a organização de actividades de campo, formações e reuniões (locais, participantes e materiais).

5. Segurança

• Cumprir rigorosamente as regras e os procedimentos de segurança da MENTOR e garantir que a equipa faz o mesmo.
• Recolher e partilhar com o/a Gestor/a de Projecto a informação de segurança proveniente dos distritos.
• Reportar imediatamente qualquer incidente de segurança, de acordo com os procedimentos.

6. Comunicação e Coordenação

Interna

• Participar nas reuniões de equipa e de planificação e manter o/a Gestor/a de Projecto regularmente informado/a sobre o progresso e os desafios.
• Trabalhar em estreita colaboração com os/as especialistas técnicos/as e com as equipas de M&A, logística e finanças.

Externa

• Representar a MENTOR em reuniões a nível distrital com autoridades, unidades sanitárias, líderes comunitários e parceiros, conforme delegado pelo/a Gestor/a de Projecto.
• Manter boas relações de trabalho com as autoridades distritais, os líderes comunitários e o pessoal das unidades sanitárias.

7. Outros

• Partilhar boas práticas em toda a organização, conforme necessário.
• Realizar quaisquer outras tarefas atribuídas pelo/a Gestor/a de Projecto.

The Programme Officer (PO) supports the Project Manager in the day-to-day implementation of The MENTOR Initiative’s project activities in Mozambique, ensuring they are carried out in the field in line with operational plans, technical standards and MENTOR procedures.

Reporting to the Project Manager, the PO organises and supervises the work of field teams in the assigned districts and works closely with the technical specialists to ensure the quality of WASH, vector control and community-based prevention activities.

The PO ensures that activities are well documented, that field data are collected and reported on time, and that the Project Manager is kept informed of progress and challenges on the ground.

1. Activity Implementation

• Plan, organise and supervise the implementation of project activities in the assigned districts, in line with the operational plans agreed with the Project Manager.
• Prepare weekly activity plans and ensure teams, materials and transport are in place before activities start.
• In collaboration with, and under the technical guidance of, the WASH Specialist, follow up and supervise the quality of WASH activities in the field, including works, distributions and hygiene promotion sessions.
• In collaboration with the other technical specialists, supervise vector control and prevention activities, ensuring technical protocols and standards are followed.
• Organise and support community mobilisation and IEC/BCC activities, ensuring community participation.
• Identify implementation problems and gaps, propose solutions to the Project Manager and follow up on corrective actions.
• Support, when required, needs assessments and assessments of new intervention areas.

2. Monitoring, Data and Reporting

• Ensure field data are collected, checked and submitted on time using the agreed tools, in coordination with the M&E team.
• Conduct regular supervision and monitoring visits to activity sites.
• Prepare weekly and monthly activity reports for the Project Manager, highlighting progress, challenges and lessons learned.
• Keep activity records, attendance lists, distribution lists and other supporting documents complete and well filed.
• Contribute field information to progress reports and proposals.

3. Team Supervision

• Supervise field supervisors, community mobilisers and other field staff under his/her responsibility, and organise their daily work.
• Identify training needs and support the training of field staff and community volunteers.
• Contribute to the performance evaluations of the staff he/she supervises.
• Ensure team members respect the MENTOR Code of Conduct and safeguarding/PSEAH policies, and report any concerns in line with procedures.

4. Logistics, Finance and Administrative Support

• Prepare and submit logistics requests (materials, supplies, vehicles) on time, in coordination with the logistics team.
• Ensure materials and equipment used in the field are properly handled, stored and accounted for.
• Follow MENTOR finance and administrative procedures for field expenses, including advances, per diems and supporting documents.
• Support the organisation of field activities, trainings and meetings (venues, participants and materials).

5. Security

• Strictly follow MENTOR security rules and procedures and ensure the team does the same.
• Collect and share security information from the districts with the Project Manager.
• Report any security incident immediately, in line with procedures.

6. Communication and Coordination

Internal

• Take part in team and planning meetings and keep the Project Manager regularly informed of progress and challenges.
• Work closely with the technical specialists and the M&E, logistics and finance teams.

External

• Represent MENTOR at district-level meetings with authorities, health facilities, community leaders and partners, as delegated by the Project Manager.
• Maintain good working relationships with district authorities, community leaders and health facility staff.

7. Other

• Share best practice across the organisation as required.
• Undertake any other duties assigned by the Project Manager.

Requirements

• Degree in public health, social sciences, WASH, development studies or a related discipline
• At least 3 years of experience implementing humanitarian or development projects in the field, preferably in WASH and/or public health
• Experience supervising field teams and community-based activities
• Experience in data collection, monitoring and activity reporting
• Good knowledge of Microsoft Office (Word, Excel); experience with mobile data collection tools (e.g., KoboToolbox) is an advantage
• Knowledge of the local context and of the languages spoken in the areas of intervention is an advantage
• Prior professional experience within the NGO / humanitarian sector
• Fluency in English (Desirable) and Portuguese (Compulsory)

The MENTOR Initiative is an equal opportunity employer and values diversity in the organisation. We ensure the constant non-discrimination throughout the recruitment process.

The MENTOR Initiative is committed to promoting diversity and gender equality and strongly encourages candidates from under-represented backgrounds to apply.

The MENTOR Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud.

The MENTOR Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.

Zero-Tolerance Policy

The MENTOR Initiative applies a zero-tolerance approach to sexual exploitation, abuse, and harassment (PSEAH), as well as fraud and unethical behavior. Background checks with previous employers regarding adherence to international codes of conduct will be conducted prior to appointment.