• Defining, implementing, and coordinating the procurement, logistics and administrative strategy and activities
• To lead the procurement of all goods/services/works needed for the implementation of the programme, in cooperation with the OM
• To be responsible for ensuring maintenance of AVSI assets in the area of reference, including offices, warehouses, guesthouses and any other premises
• To ensure that the area operation teams respect procedures and ensure the implementation of specific controls/checks regarding use of assets, fuel, stock etc
• To be responsible for the purchase and financial authorization of expenses in the area of reference in compliance with the monthly treasury forecast and AVSI procedures
• To participate in the financial management of Nampula office in collaboration with the administrator
• To ensure that all administrative and financial procedures in the base follow AVSI procedures
• To communicate regularly with the Operations Manager on all important issues regarding finance and administrative matters
• To follow up closely the relevance of any expenses and proposed cost reduction measures, together with the relevant coordinators
• To monitor the financial and administrative management of the area of reference including the preparation and monitoring of budgets, financial requests, accountancy, payments, tenders, procedures, movements etc.
• To supervise, support and follow up the compilation and timely submission of the monthly logistics and administrative reports and accountancy to the national office
• To coordinate all operational staff, hold systematic (weekly) meetings and activity planning sessions
• To ensure coordination between the different departments (program, logistic, procurement, finance and administration) and good understanding and cooperation between technical and support teams
• Implement capacity building sessions for the operations team (procurement, logistics and admin) through specific training plans based on periodic capacities assessment
• Continuous monitoring of the local situation through the collection and analysis of security information and sharing with the Country Security Officer (CS) and Country Representative
• In cooperation with the CS, identify of security threats and measures to mitigate risk, and follow up the implementation of security measures
• Ensure that procurement processes respect of AVSI safeguarding policies and procedures, with particular attention to PSEA
• Carry-out any other duties and/or responsibilities assigned by the supervisor.
